Back-office software for painting contractors
Painter's Log runs your whole back office — estimate, schedule, run the job, invoice, get paid — and shows you what every job truly cost, so your next bid gets better.
Free forever plan · No credit card required
Painter's Log
HomeEstimatesInvoicesJobsReceiptsTimecardsReportsReports
Jobs
Revenue
$29,200
Total costs
$22,740
Margin
22%
| Job | Contract | Materials | Labor | Profit | Margin |
|---|---|---|---|---|---|
| Cedar Ave Exterior | $8,400 | $1,140 | $3,720 | $3,540 | 42% |
| Linden Kitchen Cabinets | $3,200 | $410 | $1,260 | $1,530 | 48% |
| Oak St Office | $5,600 | $780 | $2,940 | $1,880 | 34% |
| Lakeside Remodel | $12,000 | $2,310 | $10,180 | -$490 | -4% |
The Problem
Most painting contractors don't know their real numbers until it's too late — if they ever know them at all. You price by gut, track hours in your head, buy materials without logging them, and find out whether you made or lost money only when tax season hits.
The tools that exist are expensive, built for offices, and require hours of data entry. So most contractors use nothing — and keep guessing.
Most painting businesses price the next job off a gut feel about the last one — never the real numbers. That's how good years quietly turn into thin ones.
Most contractors track nothing digitally
Revenue quietly lost to pricing mistakes
Nights and weekends lost to admin
Years of trial and error to price right
How It Works
Do these three and the job costing happens by itself — labor, materials, and estimate-vs-actual, with no end-of-day data entry.
Build and send professional estimates in Painter's Log — when your customer signs, the estimate becomes the job. Already estimate in another tool? Upload the PDF and it builds the job for you.
Maple Duplex Repaint
J. Linden · 1428 Maple Ave
Show up to the job site and the app sees you're there. Clock in with a tap. Your labor hours are tracked against the job, every day.
On the clock
Shadyview Exterior
123 Shady Ln · geofenced ✓
04:12:38
● Clocked in
Buy paint? Take a photo of the receipt. Painter's Log reads it, pulls the items, costs, and colors, and tags everything to the right job.
Receipt · parsed
8 items · paint & supplies · Jun 3
→ Shadyview ExteriorThat's enough to get started. You'll see labor as a percentage of the job, materials spend, and your estimate vs. your actual numbers. The more you log — notes, crews, photos — the more it gives back.
One connected lifecycle
“What do I even charge?”
Professional estimates with templates, e-signature, and deposits — look the part from quote one.
“I can't be on every job at once.”
Scheduling, crews, and a field app that works from the truck on any phone — clock-in, photos, receipts. No app store needed.
“I'm waiting on checks while payroll's due.”
Invoices, online card & ACH payments, deposits, and reminders — money comes in faster.
“Did this job actually make money?”
Real job costing — actual cost vs. estimate, true margin, and an AI assistant that talks to your data.
Pricing
Run your whole business on the free plan for as long as you like. We only make money when you do: 1% on payments you collect through Painter's Log while you're free, and 0% once you're on Pro.
The free plan includes every feature — estimates, invoices, AI tools, team management, and reporting — with monthly usage limits. Pro lifts the limits: unlimited jobs, estimates, and users, plus no payment fee.
See PricingThey clock in with one tap and log notes by voice. There's no timesheet to fill out and no app to fight with on a ladder.
Create a job and start logging the same day. Already have estimates in another tool? Upload the PDF and it builds the job for you.
Your data is yours, isolated per business, and preserved if you ever downgrade or cancel.
Painter's Log runs the operational back office around your painting jobs — estimating, scheduling, running the work, invoicing, and job costing. Keep QuickBooks for accounting; use Painter's Log to run the jobs and see what each one actually made. Most contractors run both.
Upload your first estimate and see what Painter's Log can do. Free — no credit card required.
Start tracking your next job — free